5 Referral Outreach Emails Clinics Can Use to Generate More Referrals
Practical outreach templates for pediatricians, school counselors, case managers, and hospital discharge planners.
Most clinics rely on referrals but rarely have a repeatable outreach process. These templates make it easier to introduce your clinic, build referral relationships, and generate more qualified referrals.
Copy, paste, and customize for your clinic.
What is included
Four targeted outreach emails plus a follow-up template to keep the conversation going.
Pediatrician Introduction Email
A short email to introduce your clinic and explain the children and services you support.
School Counselor Outreach
A template for school counselors and special education staff who help families find therapy services.
Case Manager Referral Email
A quick outreach message for case managers and waiver coordinators.
Hospital Discharge Planner Email
A template for hospital care coordinators helping families transition to outpatient services.
Preview
Pediatrician Referral Introduction
Subject: Pediatric Therapy Support for Your Patients Hi Dr. [Last Name], I wanted to introduce myself and our team at [Clinic Name]. We support children who need services such as ABA therapy, speech therapy, occupational therapy, and physical therapy. We regularly work with families who are looking for timely access to therapy services, and we would be happy to support any patients you feel may benefit. If helpful, I would be glad to connect briefly to explain the types of cases we support and how referrals can be sent. Best, [Name]
Get the full referral outreach template pack
Includes five ready-to-use emails your clinic can customize and send.
Once referrals start coming in, you need a system to manage them.
Therapprove helps pediatric therapy clinics centralize referral intake, waitlist visibility, and next-step follow-up so fewer families fall through the cracks.